Smart attendance system

Customised for Czech and Slovak legislative. Online version for small businesses. Easy and intuitive.

  • Direct export of attendance reports into Payroll
  • Employee tracking software
  • Identification by fingerprint, credit/city card or chip
  • Possibility to use a mobile, tablet or smart reader
  • Compatible with other enterprise systems
  • Multi-shift and continuous operation
  • Calculation of overtime pay and meal allowance

Modern attendance system for everyone


Aktion is designed for both small businesses and large corporations and institutions. In addition to a pre-set and low-cost solution, we also offer a customized solution for ambitious clients.

A great advantage is the possibility to connect
Aktion to existing company systems and, above all, to implement the entire solution ON CLOUD. You thus save not only on hardware but also an IT specialist, regular backup, application upgrades, and other troubles related to the solution on your own server.

Aktion also offers a solution for kindergartens and children's groups.

Features

Monitoring employees presence in the building/off-site

Monitoring employees presence in the building/off-site

Shift planning for multi-shift and continuous operation

Shift planning for multi-shift and continuous operation

Calculates meal / cloths / transport allowance

Calculates meal / cloths / transport allowance

Adaptation to collective agreements

Adaptation to collective agreements

Definition of superior / subordinate relationship

Definition of superior / subordinate relationship

Workflow to plan and approve absence

Workflow to plan and approve absence

Monitors overtime and breaks between shifts

Monitors overtime and breaks between shifts

Allows to book time on individual cost centers

Allows to book time on individual cost centers

Identification by fingerprint, NFC card, chip

Identification by fingerprint, NFC card, chip

Monitoring of legally required training

Monitoring of legally required training

Importing people/entire structures from other systems

Importing people/entire structures from other systems

Defines/plans training for individual positions

Defines/plans training for individual positions

  • User licences

    Access settings by using application access or web access control, network domain login, automatic logout after inactivity, active directory user download, user rights settings (see or edit only selected people and their selected data in accordance with the Privacy Policy)

  • Basic human resources

    Managing an optional amount of data and dividing employees or other persons by their position, job classification and role (HPP, DPP, DPP, Brigades), storing personal documents
  • Training records

    A possibility of detailed records of employee training according to the job classification, definition of different types of training (compulsory, required, periodic, optional), assignment of training sessions according to the current position of the employee, notification of expiration and ending of training

  • Automatic export of attendance into payroll software

    Management of the agenda for medical examinations, delivery of personal aids, payment of various contributions, transfer of identification cards and other definable activities according to the internal needs of the organization

  • Employee activities

    Management of the agenda for medical examinations, delivery of personal aids, payment of various contributions, transfer of identification cards and other defined activities according to the needs of the organization

  • Individual setting and attendance evaluation

    Set up working hours for groups and individual workers (calendars, models, payroll components) by job classification, moving the worker to another position and converting attendance during the month

  • Hourly wages and rewards

    Automatic conversion of hourly earned time to money, monthly personal rewards by managers, including the export of these values ​​to wage software

  • Overtimes

    Tracking the number of hours over the legal overtime, including reconsideration of the hourly increase, automatically alerting the supervisor to the likely overdraw of the set limit

  • Time Periods

    Monthly, weekly, yearly, or periodic attendance calculations with a defined duration, e.g. 4 weeks

  • Balances and withdraw of components

     A possibility of manual entry or import of annual holiday entitlements, sick days, tracking of current drawdowns and balances of these components

  • Error alert

    Graphical user notification of non-compliance with mandatory shifts parameters (late arrivals and departures, non-compliance with the work fund), working hours closure blocking when an unfulfilled fund

  • Business trips and work report

    Time management on domestic business trips, a possibility of manually filling in the reports by the employee, including the possibility to record a work activity, calculation of the compensation for the number of hours spent on the road including the determination of the reduction coefficient

  • Transfers and withdraw of components

    E.g. balance, spare leave between months, alternation of the adjustment period

  • Evaluation and closures

    Two-step approval and closure of working hours, additional approval of absences (doctors), records and press reports for selected centres, workplaces, data export to XLS and other formats

  • Grafs

    Visual form for tracking different wage trends for selected periods (sickness, vacation)

  • Mobile attendance

    Fieldwork attendance records with a mobile application, GPS localization, employee positioning when registering attendance on Google maps

  • Requests and approvals of actions

    Workflow, where employees can create their own requests for absences and other actions by a web client and send them for approval to the supervisor, E-mail notification of the application process and approval, approved actions, are automatically stored in a monthly attendance

  • PPV Support (Labor Relations)

    Setting up more labor relations, allowing to assign more Labor-Law Relationship to one person, each can be limited and have another supervisor set up, the user switches to the  Labor-Law Relationship when he enters the attendance, the individual Labor-Law Relationship can independently set his own attendance rules according to which he is counted attendance and planned absence, data from attendance sensors (passages) are evaluated only in the main tribal working relationship, in other  Labor-Law Relationship it is possible to set automatic calculations according to the calendar and to enter or plan absences

  • Payroll

    Possibility to use multiple modules of commission export formats for different payroll software

  • Commission reports

    If there is a need to see specific data for managers or wage accounts, one can easily add personalized customer data reports to a software, reports can be displayed according to user rights, and export data to xls formats

Skrýt

Hardware

Software - application preview

Mobile – work interruptions
Mobile – attendance report
Mobile – business trips
Mobile – GPS localisation
Tablet – choose action
Tablet – log in
Tablet – identification
Tablet – overview
Web – terminal
Web – overview of employees

Download a demo mobile and tablet app

Mobile app login: demoaktion@aktion.cz, demoaktion

Tablet app login: 123456

Skrýt

Technical solutions

Happy Customer

Parfums.cz uses Aktion.NEXT system for access control and to record employees attendance

The primary reason for acquiring the Aktion system was the biometric fingerprint identification. We did not want to "complicate lives" of our employees, so we invested in an attendance system with a keyless solution for access to both the offices and the central warehouse. That way we avoid the trouble with people leaving the card/key at home. We also enjoy versatile setting options. In most cases, we don´t have to adapt our operation to the system, but the system will adapt to us.

Inquiry

Might you need more details or a pricing quote, do not hasitate to contact us.

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